> ## Documentation Index
> Fetch the complete documentation index at: https://docs.stage3.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Exporting Team Data

> Generate a complete snapshot of your team's processes, tasks, and KPIs

<Note>
  This feature is available to **Team Admins** and **Team Owners** only.
</Note>

## Overview

The Export Data tool provides a complete, downloadable snapshot of your organization's operational data. This includes business processes, workflows, tasks, AI activity, and KPIs. The data is compiled into a single `.zip` file containing CSV or TXT format.

## Accessing the Export Tool

<Steps>
  <Step title="Navigate to Settings">
    In the main navigation sidebar, go to **Administration > Team Settings**.
  </Step>

  <Step title="Select Export Data">
    In the secondary menu on the left (under Profile), click **Export Data**.
  </Step>
</Steps>

## Requesting a Data Export

<Steps>
  <Step title="Click 'Request Export'">
    On the Export Data screen, click the blue **Request Export** button.

    <Info>
      The system begins compiling all business processes, workflows, tasks, AI activity, and KPIs into a single `.zip` file.
    </Info>
  </Step>

  <Step title="Monitor Status">
    The new export request appears in the **Recent exports** table with the status **Pending**.

    <Tip>
      Depending on the size of your team's data, compilation may take several minutes.
    </Tip>
  </Step>

  <Step title="Download the File">
    When compilation is finished, the **Status** will update to **Ready**, and a **Download** link will become available. Click the link to download the `.zip` file containing your data.
  </Step>
</Steps>

## Recent Exports Table

The Recent exports table tracks the status and metadata for all past requests:

| Column             | Description                                 | Example Status                 |
| ------------------ | ------------------------------------------- | ------------------------------ |
| **REQUESTED**      | Date and time the export was initiated      | Today: 11:48 AM                |
| **FILES EXPORTED** | The number of documents compiled (e.g., 23) | 23                             |
| **COMPLETION**     | Timestamp of when the export finished       | Today: 11:48 AM                |
| **STATUS**         | Current state of the process                | Pending, Ready                 |
| **DOWNLOAD**       | Link to retrieve the file                   | Available once status is Ready |

<Note>
  The data snapshot provides a complete view of your team's information for backup and archival purposes.
</Note>

## Exported File Structure

The downloaded `.zip` archive contains the following folders, organized by data type:

| Folder Name             | Data Contained                   | Description                                                            |
| ----------------------- | -------------------------------- | ---------------------------------------------------------------------- |
| **business\_processes** | Master Processes, Core Processes | Definitions and structure of your processes (activities, categories).  |
| **workflows**           | Workflow Instances, Templates    | Records of all running and historical workflow executions.             |
| **tasks**               | Individual Task Data             | Records of all individual tasks assigned via Workflows and Team Tasks. |
| **kpis**                | Key Performance Indicators       | Historical data, actual values, and metrics for all KPIs.              |
| **ai**                  | AI Activity & Prompts            | Logs of AI chat sessions and configuration details of Master Prompts.  |
| **team**                | User & Role Data                 | Team roster, user roles, and core administrative settings.             |

<Tip>
  Use the **team** data folder to quickly restore or verify user and role information during data migration.
</Tip>

## Related Resources

<CardGroup cols={2}>
  <Card title="Team Settings" icon="gear" href="/administration/team-settings">
    Configure general team settings
  </Card>

  <Card title="Managing Roles" icon="user-shield" href="/administration/managing-roles">
    Understand user permissions and roles
  </Card>

  <Card title="Managing Knowledge Base" icon="book" href="/ai/managing-knowledge-base">
    Manage AI knowledge base documents
  </Card>

  <Card title="Uploading Documents" icon="file-arrow-up" href="/ai/uploading-documents">
    Upload documents to enhance AI capabilities
  </Card>
</CardGroup>